Trip Contract

Upon full payment of the Wellness Spas trip to Poland by the participant, Amepol Inc., agrees to secure the services specified in this website, subject to the terms, conditions and limitations contained in this contract. The participant agrees that if there are any corrections or changes, the corrected information will prevail.

Not Included:
travel protection plans/insurance, optional excursions, passports, visas, inoculations, postage, phone calls, any items of a personal nature, or any other items or services the inclusion of which has not been expressly specified in this brochure. Also not included are any fees associated with air transportation, including but not limited to seat assignment fees and baggage fees.

Airlines, Tour Managers, Drivers, Accommodations:
Amepol Inc. strives to coordinate a pleasurable trip for all of its clients, but it must be remembered that all aspects of the trip, including but not limited to travel, accommodations and services, are furnished by independent companies which are not under the direct control of Amepol Inc.

Itinerary Deviations:
Due to special circumstances (including but not limited to holidays, special events, seasonal schedule changes, weather, safety considerations, traffic delays and itinerary adjustments), some departures may not be available. Under such circumstances, Amepol Inc. reserve the right to make changes in the itinerary, at their sole discretion.

Physical Assistance:
Amepol In. personnel will not be available to lift or physically assist you at any time. If you require any type of support, you must bring a capable travel companion who can comfortably help you keep up with the pace of the trip.

• Wheelchairs or other Walking Devices:
  Amepol Inc. does not recommend these long abroad trips for clients who require the use of a walker, wheelchair or other walking assistance device, or for passengers who are considering the use of a walking assistance device while they travel. If you still decide to make a reservation request, please note the following:
  • You must be able to manage the steps of the motor coach independently. In Europe, the laws do not require motor coaches to be equipped with ramps/lifts, or spas/hotels to offer provisions for the physically challenged. Do not expect these facilities on our trips.
  • You must bring your own manual, folding wheelchair. Motorized wheelchairs are not allowed on the trips.
  • You must bring a capable travel companion (Amepol Inc. recommends traveling with two or more capable companions for the greatest success) who can confidently push the wheelchair and assist you in any way necessary to comfortably keep up with the trip.
  • At time of reservation you must obtain, complete and return a "Wheelchair Request" form (provided by Amepol Inc.), signed by both you and your traveling companion(s). Requests will be subject to Amepol Inc. approval. If the request is received after deposit and declined by Amepol Inc., the applicable cancellation penalties will apply.
  • Make sure you and your travel companion feel confident using a wheelchair outside your home before making a reservation. Passengers who are not comfortable using a wheelchair on a daily basis tend to be unable to successfully complete the trip. Additional costs to keep up with the trip or return home early will be entirely the tour participant’s responsibility.
• Oxygen tanks will not be permitted on the motor coach. Under no circumstance does Amepol Inc., the airlines, the motor coach company, the spas/hotels or any other service provider accept any responsibility or liability in connection with medical conditions, medical devices or any electronic devices.

Reservations:
Amepol Inc. requires a signed Reservation Application for each participant at least 90 days prior to departure. A signed Reservation Application means that the participant has reviewed this Wellness Spa Trip Contract and agrees to abide by its terms and conditions. Full payment is required for new reservations, plus the Amepol Inc. Travel Protection Plan payment (if purchased).

Final Payment:
Final payment must be received by Amepol Inc. at least 75 days prior to departure. Amepol Inc.reserves the right to cancel a reservation for which it has not received payment by the due date, or when a check is returned due to insufficient funds. Cancellation penalties will apply.

Price Guarantee:
Amepol Inc. guarantees the Trip Inclusive price after the reservation is paid in full. In order to guarantee the combine air and spa price, Amepol Inc. must have the flexibility to issue the air tickets any time after final payment. Subsequently, changes or cancellations after final payment are subject to the Amepol Inc. “Cancellations” policy.

Air Schedules:
Prices are based on Economy Class fares. Air schedules will be provided after the Trip reservation is paid in full and tickets are issued. Amepol Inc. is not responsible for overnight stays or independent transfers occasioned by airline schedules or delays. Airline baggage fees are not included and must be paid at the airport if charged by the airlines. Frequent Flyer Miles, and pre-assigned seats may not be available. Air schedules are subject to change at any time, and trip participants who cancel due to changes in airline or changes in flight schedule will be responsible for the penalties stated under “Cancellation Policy”. Amepol Inc. will not issue air tickets until 75 days prior to departure.

Change Fees:
After Amepol Inc. receives the full payment, all changes, including but not limited to departure/return date are subject to availability and acceptance by Amepol Inc. Changes must be submitted in writing, and if confirmed by Amepol Inc., are subject to Cancellation Policy.

CANCELATION POLICY:
Amepol Inc. must receive written notification of cancellation. The date such notification is received by Amepol Inc. will determine the applicable cancellation penalties. The following cancellation penalties apply and will be retained by Amepol Inc.:
From 74 days to 1 day prior to participant's scheduled departure date,

1. a. Without a medical statement, 50% of the trip price.
2. With a valid medical statement 25% of the total tour price departure date and after, no refund.

No refund will be issued for any unused portions of a tour.

Travel Protection Plans:
For coverage of cancellation penalties or missed days of the trip due to covered reasons. Amepol Inc. highly recommends purchasing a travel protection plan. Please note that many health insurance providers do not cover customers while traveling outside the USA. Look for travel protection plans that include coverage for travel accident and sickness, as well as luggage. Ask for options or consider the Travel Protection Plan offered by Amepol Inc. before full payment. After purchase, the Travel Protection Plan is non-refundable.

Medical Statement Requirements:
To be eligible for the refund provision under section “b” of “Cancellation,” it is your responsibility that Amepol Inc. receives a valid medical statement, deemed acceptable to Amepol Inc. within six weeks of the date you were scheduled to leave. Otherwise, your cancellation will be processed in accordance with section “a” of “Cancellations.” A valid medical statement must meet all the following criteria:

1. A copy of the completed Attending Physician Statement required by the insurance provider (preferred) or a legible medical statement on the letter head (including the address and phone number) of an attending licensed physician M.D.
2. Signed by the physician.
3. State specific dates the passenger is unable to travel. These dates must include the entire duration of the scheduled travel dates.
4. State a specific medical reason why the passenger was unable to travel, due to the illness of the participant or participant’s travel companion. In case of death of the participant or participant’s travel companion, or a member of participant’s immediate family, namely spouse, child, brother, sister, parent, in-law, grandparent or grandchild, a copy of the death certificate is required.

Baggage Loss or Damage:
Baggage loss or damage sustained while in the custody of an airline, spa/hotel, bus company, or transfer company is not the responsibility of Amepol Inc.. Insurance companies have the right to void any claim that is not reported immediately.

Responsibility of the Airlines:
The airlines are not held responsible for any acts, omissions, or events during the time the passengers are not on board their aircraft or conveyances. The passenger’s contract in use by the airlines, when issued, shall constitute the sole contract between the airline and the passenger. Any and/or all transportation companies shall have or incur no responsibility for liability to any traveler aside from their liability as common carriers. Services performed and tickets issued by the air carrier are subject to rules and regulations relating to liabilities established by the Warsaw and Montreal Conventions and the terms and conditions of the airline contract.

Hazardous Materials Notice:
Federal law forbids the carriage of hazardous materials aboard aircraft in your luggage or on your person. A violation can result in five years’ imprisonment and penalties of $250,000 or more (49 U.S.C. 5124). Hazardous materials include explosives, compressed gases, flammable liquids and solids, oxidizers, poisons, corrosives and radioactive materials. Examples: paints, lighter fluid, fireworks, tear gases, oxygen bottles and radiopharmaceuticals. For further information, review the prohibited items webpage on the TSA website: www.tsa.gov.

Cancellation by Amepol Inc.:
Amepol Inc. reserves the right to cancel a tour at any time for any reason, and its liability shall be limited to a refund in full of only those moneys it has received from or on behalf of the participant. In the event of a cancellation or date change, Amepol Inc. shall not be held liable for any penalties incurred from the cancellation or change of the air ticket. Cancellations by a group, due to insufficient group participation or for any other reason, will be subject to the Amepol Inc. “Cancellation policy”.

Responsibility:
Image Tours, Inc., its employees, shareholders, subsidiaries, affiliates, officers and directors (collectively “Amepol Inc.”) does not own or operate any entity which is to provide or does provide goods or services for your trip, including, for example, lodging facilities, transportation companies, local ground handlers, tour operators, food service or entertainment providers, etc. As a result, Amepol Inc.is not liable for any negligent or willful act or failure to act of any such person, or of any other third party not under its control. Without limiting the foregoing, Amepol Inc. accepts no responsibility for any risk or resulting injury, delay, inconvenience, damage, or death which results from criminal activity, accidents, disease, epidemics or the threat thereof, illness, the provision of inappropriate or no medical attention or the lack of access to same, the demands of indoor or outdoor activities, strikes, political or civil unrest, overbooking, structural or other defective conditions in spas/hotels or other lodging facilities, acts of terrorism or the threat thereof, insurrection or revolt, weather, acts of God or any other events or circumstances beyond its control.

Travel Advisories and Warnings and Health Alerts:
It is the responsibility of the traveler to become informed about current travel advisories and warnings. Refer to the U.S. State Department's travel website at www.travel.state.gov or call 1-888-407-4747. For health alerts, refer to the Centers for Disease Control website at www.cdc.gov or call 1-800-232-4636.

Traveler's Representation:
The traveler represents that neither he nor she nor anyone traveling with him or her has any physical or other condition or disability that could create a hazard to himself or herself or other members of the trip. Amepol Inc. reserves the right to decline, to accept or retain any person as a member of the trip at any time prior to departure, or in the course of the trip, should such participant’s health, mental condition, physical infirmity or general deportment impede, in Amepol Inc. judgment, the operation of the trip or the rights, welfare or enjoyment of other trip participants, and all resulting costs will be the responsibility of the participant.

Entire Agreement:
Participant warrants that no promises or inducements have been offered for this agreement other than as set forth herein and that this agreement is executed without reliance upon any other promises or representations. No modification, termination or attempted waiver of this Wellness Spa Trip Contract shall be valid unless in writing and signed by the participant and an officer of Amepol Inc..

Arbitration Agreement:
Any controversy or claim arising out of or relating to this Tour Contract, to the brochure or to any information relating in any way to the trip, or to the tour itself, shall be settled solely and exclusively by binding arbitration in San Diego, California in accordance with the then existent commercial rules of the American Arbitration Association. In any such arbitration, the substantive (but not procedural) law of California shall apply. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable.

Payment to Amepol Inc., constitutes your acceptance of the Trip Contract as set out here.